Privacy policy

1. Overview

Every recording is saved to your Mac first, in full. The cloud is used only as a processing step for transcription and extraction — audio and transcript pass through briefly and are discarded after. Your local disk is the only permanent copy.

2. What we collect

• Account info — name, email, and billing details when you sign up for a plan
• Meeting audio — captured locally on your Mac, sent to our processing pipeline only transiently
• Usage data — crash logs and feature usage, to fix bugs and prioritize what we build next

3. How audio is processed

Audio is sent to the cloud only briefly, to run transcription and speaker diarization — it's processed and then discarded, never stored on our servers. Transcription and extraction run on enterprise-tier ASR and LLM services, which are contractually excluded from using your data for model training.

The finished transcript and extracted memory are written back to your device — that's where they live from then on.

4. Local MCP & memory

Your searchable memory index is stored on your Mac and exposed only through a local MCP server. Only AI agents running on your own machine can query it — it is never uploaded to a cloud agent or made reachable from outside your device.

5. Data sharing

We share data with a small number of subprocessors required to run the Service:

• Enterprise ASR and LLM providers, for transient transcription and extraction
• Payment processors, to handle billing
• Cloud infrastructure providers, for account and billing storage only

We don't sell your data. We don't share meeting content with anyone outside this pipeline.

6. Retention & deletion

Recordings and memory stay on your device for as long as you keep them — deleting a meeting in Xtify deletes it locally. If you cancel your subscription, your account info is erased from our cloud immediately; nothing on your Mac is touched.

7. Your rights

You can access, export, or delete your recordings and memory directly in the app at any time, since they're stored locally. For account-level data — email us at [email protected] and we'll handle access, correction, or deletion requests.

8. Security

Audio in transit to our processing pipeline is encrypted. Your local recordings and memory index are protected by your Mac's own disk encryption and login security — we don't add a separate layer that could become a new point of failure.

9. Changes

We'll update this page when our practices change and update the date at the top. Material changes will be announced in-app before they take effect.

10. Contact

Questions about this policy — [email protected].